Minute-taking & the role of the Committee Secretary
This insightful one-day workshop will empower you to feel comfortable in the role of meeting secretary, and will provide anyone who prepares the minutes with an understanding of the process and structure of meetings.
THE COMMITTEE SECRETARY'S GUIDE TO SUCCESS
Minutes are vital to the success of any meeting They are short notes taken by the meeting secretary and must be accurate and clear.
Participants rely on them for information on subjects they did not understand, or to fill in the gaps where they lost concentration.
The action points act as a reminder to those who agreed to do something in the heat of the moment, but have since been overtaken by other priorities and who would otherwise forget what they were to do.
Those who could not attend are informed of what was decided in their absence.
Minutes serve as a historical record of the meeting and proof of the actions required and the outcomes. Writing minutes requires the ability to multi-task: to simultaneously listen to what is being discussed and to summarise the discussion. Accordingly, this one-day workshop provides attendees with an understanding of:
What minutes are and how they are constructed
The role and responsibilities of a minute-taker and committee secretary
The preparation required in order to be able to take minutes effectively
The approach to taking minutes.
In addition, you'll be empowered with an in-depth understanding of the structure and process of meetings, ensuring you are comfortable in the role of meeting secretary:
What are meetings and how do they function?
What is the role of the secretary?
How to build confidence in performing this role.
How to prepare for meetings.
How to take notes, draft minutes and finalise minutes.
Key Benefits of attending include:
How to perform under pressure
Understanding their key role and responsibilities
How to be more than a secretary – understanding their value in the organization
How to better manage themselves, their bosses, and their co- workers
How to prioritise and delegate and better manage their workload and projects
How to improve their communication skills and effectively deal with bosses, clients and employees
How to improve themselves and enhance their contribution to the business
Who should attend?
Secretaries
Personal Assistants
Administration Assistants
Sales Assistants
Project Assistants
Any employee in the role of assistant to a team or individual
On this exciting one-day workshop, you will gain and in-depth understanding of the role and responsibilities of Professional Committee Secretary, as well as better comprehend the duties associated with the role:
Meetings: the processes and procedures and associated documentation
The role, duties and responsibilities of the secretary and how to build self-confidence and expertise
Preparation required in order to ensure a professional set of minutes is produced.
Minutes: taking notes, drafting the minutes and finalising these (including: an overview of the mechanics of writing, writing aids, spidergrams, separating messages from words and summarising rather than transcribing).
Business English, with a brief look at sentences, paragraphs, diction and punctuation.
Layout, including: typing rules, numbering, fonts, margins, bullets and headings.
Standard documents, including: notices, requests, agendas and minutes.
OUR PRESENTER: JULIET GILLIES
Front Foot courses are compiled and presented by subject matter experts
and industry specialists to ensure the highest and most current standard of excellence in all our workshops and training.
Juliet Gillies holds graduate qualifications in Psychology, Communication and English. She also holds post-graduate qualifications in Marketing and English. She has diplomas in Public Relations and Journalism and is a registered Mentor, Moderator and Assessor.
She has honed her English skills over a period of twenty-five years in various positions, principally in the Communication, Marketing and Training and Education fields.
She has written, re-written or edited many thousands of texts, including: annual and other reports, manuals, minutes, correspondence, websites, pamphlets, brochures and other marketing documents.
Juliet is a member of the Professional Editors' Group of SA and the English Academy of SA and is a member of the Board of Trustees of an accredited higher education institution in Pretoria.
Booking facilities for this workshop are provided by
FRONT FOOT.co.za
If you are in any doubt as to the authenticity of the site you are redirected to, please feel free to call us on
011 880 4808, and someone will be there to do the registration on your behalf.
When you register online, using the links above and below, you will be able to pay using our secure credit card facility. Alternatively, you are welcome to make payment by EFT after you have downloaded your invoice.
Once your registration has been fully submitted, you will receive a confirmation email containing your invoice and a map and directions to the venue. We kindly request that you please add frontfoot.co.za to your safe senders' mailing list in your junk mail to ensure that you receive all the communications for this event timeously.
Please note that your registration for this workshop is subject to the terms and conditions as laid out here.
Front Foot Strategic Consulting has been awarded accreditation status as a provider of Education and Training in terms of the National Qualifications Framework Act, 2008.
All Front Foot Microsoft workshop presenters are Certified Microsoft Application Specialists.
Book for 2 or more delegates to attend the same workshop and we'll give you a 10% discount.
ATTEND 2 WORKSHOPS
Book for and attend any 2 workshops or events and we'll give you a 10% discount on the total ticket price
OUT-OF-TOWN DISCOUNT
If you fly in from out-of-town to attend any Front Foot Workshop, we'll give you a 15% discount
For more information on discounts please contact Adele on 011 880 4808 or email adele@frontfoot.co.za
IN-HOUSE WORKSHOPS
All Front Foot Workshops are available in-house, at a location of your choice, at your convenience.
For more information on in-house workshops please contact Adele on
011 880 4808 or email adele@frontfoot.co.za
Terms and Conditions Apply. E & OE. Subject to change.
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