Time Management Using Microsoft Outlook

Understand the principles of time management using Microsoft Outlook 2007 & 2010

From Project Managers to data capturers - those who excel are those who can effectively manage their time and workload, producing results. Join us for this exciting intervention and use your new-found time management skillset to become a Corporate Superstar.

• Do you battle to keep up-to-date with your ever-increasing workload?
• Do you find it difficult to meet your deadlines?
• Are you stuck in a never ending round of meetings - leaving little or no time to complete reports - or even make it to the next meeting on time?

Share in the secrets of Time Management Success

Identify time management profiles

• Current time management techniques and processes used by the learner to manage him/herself and his/her division/department/section are identified to aid future time management of the section
• Weaknesses in current work processes are identified in terms of poor time management
• The top time wasters that impact on the organisation's productivity are identified with a view to minimizing their negative influence
• The external forces that affect time utilization are identified and an explanation is given of their effect with examples

Understand the principles of time management

• The Pareto principle in identifying key tasks is explained with examples
• Delegation as a means of utilizing time and human resources correctly is explained with examples of good and bad practice
• Prioritising as a technique to manage the work of a team/group/section is explored in relation the work of the specific group and a decision made as to which tasks are of greater priority for the group
• The principle of balance between the various aspects of one's life is understood in terms of creating time for them all so as to optimize one's life

Draw up time efficient work plans to carry out department/division work functions

• The organisation's objectives are understood and clearly defined in terms of the work that has to be done by the department, division or section
• The objectives are translated into work plans for the department, division or section
• The key activities required to complete a specific project are identified and all tasks and work procedures are analysed and assigned to a specific time frame
• Persons to whom tasks can be delegated are identified and included in the plan
• Plans to eliminate and/or manage time wasters in the department/division/ section are formulated
• Tasks are prioritised in terms of urgency and importance for the department/division/section/organisation

Time Management Software

• The use of the Microsoft Outlook Calendar is explored as a method of organising one's day/week/month/year
• The use of the Microsoft Outlook Task list is explored as a method or prioritising one's to do list

Who should attend?

• Personal Assistants and Secretaries
• Anyone who manages a diary
• Managers and aspiring managers who would like to learn how to easily balance their workloads and meetings
• Anyone who manages a busy daily schedule and would like to know how to make the most of their time - while still meeting their obligations

Training approach

Our courses use interactive tools that allow learners to learn by doing.

The experience for learners is fun, rewarding, lasting and integrative, whilst employers are assured of a high return on investment in training.